Vendor Set-up Information

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NPC SW USA Championship Fitness Expo
Esports Stadium Arlington & Expo Center
Saturday, May 6, 2023

 

TIMES

8:00 am
Doors open up for the Prejudging show.

Doors close after prejudging is over for a brief break to set up for Finals Show. Doors open back up at 5pm.

4:30 pm
Doors open back up for the Finals show.

 


 

WEBSITE

Please visit our website for Times, Hotel & Other event Information.
TexasBodybuildingContests.com

 


 

SHOW MANAGER 

Steve Straka
Show Manager
Vision Star Entertainment, Inc.
Email – Steve@VisionStarEntertainment.com

If you have any questions regarding onsite booth set-up or questions about sampling your product, please reach out to Steve for assistance.

 


 

HOTEL

Hilton Garden Inn Dallas / Arlington
2190 E. Lamar Boulevard
Arlington, Texas 76006
817-274-6644

Reservation link coming soon

 


 

SET UP / MOVE OUT TIMES

Esports Stadium Arlington & Expo Center
1200 Ballpark Way
Arlington, TX 76011

 

Set-up Times
FRIDAY MAY 5
1:00 pm – 6:00 pm
When you arrive, you can park and bring your items in through the front doors of the convention center. Steve will be onsite to assist you with finding your booth, and he will also give you your vendor badges for your booth workers.

 

SATURDAY MAY 6
7:00 am – 8:00 am
When you arrive, you can park and bring your items in through the front doors of the convention center. Steve will be onsite to assist you with finding your booth, and he will also give you your vendor badges for your booth workers. Your booth must be set up before the doors open to the general public at 8:00am. 


Move Out Time

SATURDAY MAY 6
(Immediately following the closing of the show)
Closing time cannot be determined since it is a LIVE sporting event.

 


 

YOUR BOOTH COMES WITH

10×10 booth

  • Pipe & drape (back of your booth – pipe & drape is 8ft tall)
  • (1) 6ft skirted table
  • (2) chairs
  • (1) trash can

 

10×20 booth 

  • Pipe & drape (back of your booth – pipe & drape is 8ft tall)
  • (2) 6ft skirted tables
  • (4) chairs
  • (1) trash can

 

20×20 booth

  • Pipe & drape (back of your booth – pipe & drape is 8ft tall)
  • Up to (4) 6ft skirted tables
  • (8) chairs
  • (1) trash can


ADDITIONAL ASSISTANCE

If you are in need of any rental items for your booth (including additional tables, chairs, signage, etc) or need to ship something in for the event please contact Steve Straka steve@visionstarentertainment.com.  He will assist with getting you in touch with our preferred vendor who handles all our shipping/receiving and rental items for our events.

 


 

WIFI & ELECTRICITY

All of our expos also offer Wi-Fi and electric, which can be purchased through the convention center on-site during set up. For more information on purchasing WiFi & electricity please visit the convention center’s website – https://arlingtontx.gov/city_hall/departments/arlington_expo_center/exhibitors

 


EVENT FLOOR PLAN

Check out where your booth will be located right here – https://www.texasbodybuildingcontests.com/vendor-booth/

 


VENDOR BADGES

Your allotted amount of vendor badges will be available for pick up during vendor set-up on Friday or the morning of the event. Steve Straka will have your Vendor Badges available while you are setting up Friday. On Saturday morning, stop by the Will Call booth at the venue entrance to pick up your badges. For questions regarding your vendor badges, please reach out to Steve Steve@VisionStarEntertainment.com

# of Badges You Receive:

Presenting Sponsor  – 12 Badges

Title Sponsor  – 10 Badges

VIP Sponsor  – 8 Badges

10×20 Booth – 6 Badges

10×10 Booth – 4 Badges

 


 

SAMPLING GUIDELINES

If you plan on sampling a food or beverage related product at the Arlington Convention Center then please read the following email.  If you do not plan on sampling then you can disregard this sampling information. PLEASE COMPLETE THE FORM BELOW AND RETURN IT TO THE EMAIL BELOW FOR APPROVAL.

Food and Beverage Request Form

Catering Contact:
Jason Parker
Phone:   (817)459-5022
Email:  Jasparker@levyrestaurants.com

 

  • Food & Beverage – The CENTER has an exclusive provider for food and beverage services, including concessions, catering, and alcoholic beverage services. These services are operated and controlled by the CENTER and its official concessionaire.
  • No food and beverage products, supplies or alcoholic beverages may be brought into or removed from the CENTER by the USER, their employees, contractors, or attendees.
  • Exhibitor Products – Samples are permitted on the show floor only if the item is a sample product of the exhibitor. Written permission must be obtained 30 days prior to the event from the DIRECTOR for sampling and distribution to event attendees.
  • Food and non-alcoholic beverage samples may be provided complimentary and must be limited to 1 ounce or less (bite size) of food and 4 ounces or less of non-alcoholic beverages. Service for alcoholic beverages must be arranged through the CENTER’S exclusive food & beverage provider.
  • Temporary Food Establishment Permit – Exhibitors that are approved by the CENTER to distribute food or beverage samples must obtain a current, Temporary Food Establishment Permit from the City of Arlington Health Department and display in the booth during the entire event period. For information, or to apply, contact (817) 459-6693 or www.ArlingtonPermits.com
  • City of Arlington Temporary Food Establishment Permit for a one day event – $140.00 – provided that the application is submitted 10 days prior to the start of the event.  For submissions within 10 days of the start of the event, an additional $25.00 will be added in order to expedite the permit.

Also you may try reaching out to the contact with the health department listed below.

 

Bill O’Toole
(817) 459-6693  | Fax 817.459.6669