Vendor Set-up Information

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NPC Show of Champions & Fit Expo
Saturday, July 29, 2023

Palmer Events Center
900 Barton Springs Rd, Austin, TX 78704

 


TIMES

8:00 am
Doors Open for the Expo

8:30 am
NPC Prejudging Show starts
*Will last til appx 2-3pm. It is a live show, so times are subject to change

3:00 pm
Doors will remain open for people to enjoy the other tournaments taking place all day.

5:30 pm
NPC Finals Show starts
Will last til appx 10-11pm. It is a live show, so times are subject to change

10:00pm
Doors Close

 



WEBSITE

Please visit our website for Times, Hotel & Other event Information. https://www.texasbodybuildingcontests.com/events/npc-show-of-champions/

 


 

SHOW MANAGER

Steve Straka

Show Manager
Vision Star Entertainment, Inc.
Steve@VisionStarEntertainment.com

If you have any questions regarding onsite booth set-up or questions about sampling your product, please reach out to Steve for assistance.

 


 

HOTEL

Hyatt Regency Austin
208 Barton Springs Road
Austin, TX 78704
+1 512 477 1234

**Special Group Rate**

Reservation Link Coming Soon

 


 

EXPO FLOOR PLAN

Check your booth location right here  – https://www.texasbodybuildingcontests.com/vendor-booth/

If you just signed up and don’t see your booth just yet… it will be updated shortly. If you see any problems with your location please notify us in advance so we can find an alternate location for you.

 


 

SET UP / MOVE OUT TIMES


Venue
Palmer Events Center
900 Barton Springs Rd, Austin, TX 78704

 

Set-up Time
FRIDAY JULY 28
1:00 pm – 6:00 pm

When you arrive, you can park and bring your items in through large roll up doors at the convention center. Steve will be onsite to assist you, and he will also give you your vendor badges for your booth workers.

 

SATURDAY JULY 29
7:00 am – 8:00 am

When you arrive, you can park and bring your items in through the front doors. Stop by the WILL CALL booth to pick up your vendor badges. Your booth must be set up by the time the doors open at 8am.

 

Move Out Time
SATURDAY JULY 30
(Immediately following the closing of the show)

Closing time cannot be determined since it is a LIVE sporting event.

 


 

YOUR BOOTH COMES WITH

10×10 booth

  • Pipe & drape (back of your booth – pipe & drape is 8ft tall)
  • (1) 6ft skirted table
  • (2) chairs
  • (1) trash can

 

10×20 booth 

  • Pipe & drape (back of your booth – pipe & drape is 8ft tall)
  • (2) 6ft skirted tables
  • (4) chairs
  • (1) trash can

 

20×20 booth

  • Pipe & drape (back of your booth – pipe & drape is 8ft tall)
  • Up to (4) 6ft skirted tables
  • (8) chairs
  • (1) trash can

 


ADDITIONAL ASSISTANCE

If you are in need of any rental items for your booth (including additional tables, chairs, signage, etc) or need to ship something in for the event please contact Steve Straka steve@visionstarentertainment.com.  He will assist with getting you in touch with our preferred vendor who handles all our shipping/receiving and rental items for our events.

 


 

INTERNET & ELECTRICITY

Download Order Form Here

 

For Assistance Contact:

Belinda Nash-Harris
Event Utilities Coordinator
belinda.nash@austintexas.gov
512-404-4203

 


 

VENDOR BADGES

Your allotted amount of vendor badges will be available for pick up during vendor set-up or the morning of the event. For questions regarding your vendor badges, please reach out to Steve Straka.
Steve@VisionStarEntertainment.com

# of Badges You Receive:

Presenting Sponsor  – 12 Badges

Title Sponsor  – 10 Badges

VIP Sponsor  – 8 Badges

10×20 Booth – 6 Badges

10×10 Booth – 4 Badges

 


 

SAMPLING GUIDELINES

If you plan on sampling a food or beverage related product at the Palmer Event Center then please read the following email.  If you do not plan on sampling then you can disregard this sampling information. PLEASE COMPLETE THE FORM BELOW AND RETURN IT TO THE EMAIL BELOW FOR APPROVAL.

 

Food and Beverage Request Form 

 

Dawn Mosely

Catering Sales Manager
Austin Convention Center Catering
p: 512-404-4254 c: 281-919-5630
a: 500 East Cesar Chavez Street – 78701
w: austinconventioncenter.com
e: dmosely@levyrestaurants.com