NPC TEXAS CUP | Exhibitor Information

EVENT:

2018 NPC Texas Cup
Waco Convention Center
100 Washington Ave, Waco, TX 76701

Saturday, December 8, 2018


TIMES:

8:30 am – Doors open up for the Prejudging show.
3:00 pm – Break. Doors close to set up for the night show
5:45 pm – Doors open back up for the Finals show.


 WEBSITE:

Please visit our website for Times, Hotel & Other event Information.
https://www.texasbodybuildingcontests.com/events/npc-texas-cup-2/


SHOW MANAGER: 

Steve Straka
Show Manager
Vision Star Entertainment, Inc.
Email – Steve@EuropaExpo.com

Steve Straka is our show manager for all Europa Games Expos & our Texas NPC Events we promote.
If you have any questions regarding onsite booth set-up or questions about sampling your product, please reach out to Steve for assistance.


HOTEL:

Both of these hotels are next to the convention center. You can book at either one.
There is another event in town that weekend, and hotels will book up fast. Don’t wait… RESERVE YOUR ROOM TODAY!

Hilton Waco (attached to Convention Center)
113 South University Parks Drive
Waco, Texas 76701-2241
RESERVE ROOM HERE

Courtyard Marriott Waco (right across the street from the convention center)
101 Washington Avenue 
Waco, Texas  76701
RESERVE ROOM HERE


SET UP / MOVE OUT TIMES:

 

Waco Convention Center
100 Washington Ave, Waco, TX 76701

 

Set up time:
FRIDAY DECEMBER 7
1:00PM – 6:00PM

 

Move out time:
SATURDAY DECEMBER 8
(Immediately following the closing of the show)
Closing time cannot be determined since it is a LIVE sporting event.


EXHIBITOR KIT:

Click on link below to view and print your exhibitor kit.

2018 Texas Cup Exhibitor Kit


WIFI & ELECTRICITY:
All of our expos also offer Wi-Fi and electric, which can be purchased through the convention center on-site during set up. For more information on purchasing WiFi & electricity please visit the convention center’s website – https://www.wacocc.com/online-forms/electrical-service-order-forms/


VENDOR BADGES:

Your allotted amount of vendor badges will be available for pick up at the vendor check-in table during vendor set-up or the morning of the event. For questions regarding your vendor badges, please reach out to Steve Straka. Steve@EuropaExpo.com


SAMPLING GUIDELINES:

If you plan on sampling a food or beverage related product at the Waco Convention Center then please read the following email.  If you do not plan on sampling then you can disregard this sampling information. PLEASE READ ALL SAMPLING GUIDELINES BELOW –

Here are the Waco Convention Center Rules:

Prepackaged items are acceptable for sale in booths. Prepared food and beverages can only be sold in the facility if all Health Department regulations are followed. Food & beverages that compete with WCC’s food & beverage services may be disallowed. Per TABC regulation, all alcoholic beverages must be purchased through WCC Food & Beverage department, even for sampling purposes. Ice chests containing food for personal consumption cannot be brought into the WCC. For any questions, please contact the WCC Event Coordinator. Health Department inspectors and Fire Marshals will generally walk the exhibit floor prior to show opening and during the show itself to ensure compliance with codes

Sampling Procedures:

In recognizing the purpose and nature of some organizations associated with the food industry, the WCC will permit the sampling of food and beverage in accordance with the following guidelines. Sampling will be permitted only for the purpose of promoting the product being sampled. The sample must represent the sampled product either as a manufacturer, producer, or broker and be present the duration of the event. Samples are allowed only in sample sizes.

 

A guide to sample sizes is as follows:

  • ½ oz- Candies and Confections
  • 1 oz- Pastries and Cheeses
  • 2 oz- Bulk foods such as meats
  • 3 oz- Soups, stews, chowders, gumbos
  • 4 oz- Approved soft drinks & juices

 

There are some items to be sampled that are not listed above which can be considered individually. The intent is to fairly manage the promotion of these product samples. If food items are given out that exceed these sizes, a charge of 15% of the estimated value of the items will be added to the master bill. This is to be fair to other caterers who are subject to the 15% fee.

The client is responsible for maintaining proper sanitary service conditions, hauling and disposal of bulk wet trash, the proper disposal of grease, water and other liquid refuse.

The client is responsible for adhering to all City of Waco and McLennan County Health Department requirements. It is the responsibility of the client to contact Waco-McLennan County Health Department to obtain the required permits and licenses in accordance to the city, county and state health regulations.

 

Please contact the City at (254) 750-5464 with any questions or to obtain the required forms.